iRIS Frequently Asked Questions

Getting Started - User ID

General Information

 

    What is iRIS?

    iRIS is short for Integrated Research Information Systems. It is a web-based system that enables online application submission, real-time submission tracking, review, post-approval compliance activities, and data management. It is used to process all of the research applications that are submitted to the Institutional Animal Care and Use Committee (IACUC), Institutional Biosafety Committee (IBC), and Institutional Review Board (IRB). The system also functions as a document repository, providing investigators with easy access to submission records and study documents.

    Investigators can use the system anywhere they have Internet access, helping to connect faculty, researchers, students and partners around the world in one portal. iRIS promotes a paperless office and supports and greener and cleaner environment.

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    How do I get access to iRIS?

    The system's login page is located at https://iris.tamu.edu/. Researchers need to use either their NetID or their UIN and associated password (please note that the office does not maintain or know passwords) and can login by clicking on the appropriate icon.

    TAMU iRIS Login Page

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        What are the benefits of using the iRIS online applications?

          • Faster review process and communication of status – Electronic submission will reduce processing time and speed up the time to approval. PIs and study contacts will receive approval letters by email immediately after they are prepared.
              • Study information at your fingertips – Where you have Internet access, you have access to your protocol information.
                • Improved document management – The system identifies which documents are currently approved, helping you use the correct versions.
                • Intuitive application – The application will branch out based on how you answer key questions, so you won't have to figure out which supplements to submit.
                • Documentation of submission for sponsors – You will have a record of each document that you submit.
                • Easier access to approval records – Study approval records will be accessible to PIs, study staff, and key departmental administrators.

                What do I do if my login fails?

                  First, attempt to log in on the SSO website via NetID or UIN. If unsuccessful or you still need assistance, call the iRIS Support Line at 979.845.4969, during normal business hours.

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                    How do I update or change my account Information?

                    To change your account information, email RCB Outreach.

                    How do I assign a user to my key study personnel when I can't find them in iRIS?

                    Call the iRIS Support Line at 979.845.4969, during normal business hours, or email RCB Outreach.

                    Why am I not seeing all of my studies?

                    You may not be able to see some studies because they have not been properly assigned to you. Contact the principal investigator (PI) and ask them to check for your name on their key study personnel list. If you are missing your own studies, contact the iRIS Support Line at 979.845.4969, during normal business hours, or email RCB Outreach.

                    How do I determine who has signed off on my submission?

                    The "Track Location" feature is the best method of finding this information. The submission signoff rows are marked complete once the user has signed-off. Also you will notice a time stamp of receipt and if signed you will see a completed time stamp on the "Date Received/Date Completed' column. The items that read "In Process" are pending.

                    How can I see where my submission is or why it is delayed?

                    "Track Location" will show the present disposition of your submission. It will display both the submission's past and pending events. Completed items are marked with a check mark while Pending items show an "In Process" icon.

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                    I forgot to attach some documents. How can I do that now?

                    Submit a "Miscellaneous Study Form" to send documents to the board outside of the original submission.

                      Why doesn't anything appear when clicking a document icon when using a Mac computer?

                        Make sure your pop up blocker is not on while using iRIS. Turn it off in your internet browser settings for the duration of your time in the system.

                        How do I respond to iRIS correspondence?

                        Open the study the correspondence is referring to and click "Study Correspondence." Click "Post a Reply to this Topic" to respond. For example, if you receive an e-mail from iRIS in your Outlook, Gmail, Yahoo, or other email account, clicking "Reply" will send your message to the general iRIS inbox and not to a specific person. To properly reply, you must do so within the iRIS application.

                        What is the submission response form?

                        The Submission Response Form is a communication tool that provides a method for the Review Board to request additional information from the Investigator.

                        How do I create a revision of a document?

                        Revisions are only allowed for documents that have already been submitted. First, you must find the document that you want a revision of then click the " Revision " button that is next to it. The version numbers that are associated to the document will update automatically. *Caution, if you are asked to enter a version number then the revision process was not properly followed so you have to start over. The Revision function will also help assure that your documents are both organized and current. Remember to attach the documents to your submission.

                        Why can't the review board (IACUC/IBC/IRB) see recently uploaded documents?

                        The Review Board can only see "submitted" documents. Your uploaded documents are kept in your study's file and the Review Board cannot access them until they are submitted. Therefore, remember to attach and submit those documents that you want the Review Board(s) to view.

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                        What do key study personnel have access to?

                        Key Study Personnel access varies based on their study role. For example, a principal investigator, co-investigator, and study coordinator can access both applications and documents. Study contacts will receive notifications and alerts.

                        I received an email saying a submission response form was pending, but where do I find it?

                        The Submission Response Form is found either under the Incomplete Tasks or the Outstanding Submission section found in Study Management of iRIS.

                        How do I know if the review board has received my submission?

                        Open your study, click Submissions History then click the Track Location icon next to your desired submission. Review the events for the submission receipt.

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                        How can I print a blank application form?

                        With the application open, click the Printer Friendly button.

                        How do I get my new application signed by personnel and the department head?

                        Include them as Key Study Personnel. Each will receive an e-mail with instructions to review and signoff plus have access to all study documents.

                        Why do I continue to get sign off notifications even if I have already signed?

                        You will continue to be notified so that all involved will know of any outstanding issues until all signatures have been completed, including the chair.

                        How do I know I have signed off correctly?

                        If you have no outstanding tasks on your home screen then you have done what was expected of you.

                        How can I find out who has not signed my project?

                        You will continue to receive notices until all signatures are captured. But to see 'who' has not signed, click on the track submission icon and you will see who has not completed the signature. You can also tell because they do not have complete time stamp.

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